SAF4ERU onboarding instructions

Emergency Response Unit (ERU)

There are four steps required to “onboard” (prepare) for the SAF4ERU exercise.

  • You are encouraged to complete these steps before the exercise starts on 16 April 2018.
  • We estimate that these steps typically require less than 30 minutes to complete.
  • Please follow each step carefully. If you miss a step, you will not be able to start the exercise.
  • You only have to go through these steps once!

Before you start onboarding, please review this message from Panu Saaristo. He reviews what you stand to gain by full participation in the exercise.

Discover the three platforms that you will use in this exercise.

In this exercise, we will be primarily using three platforms to support learning:

  1. Scholar is the exercise web site where we will be working together. You can work in Scholar at any time, from anywhere.
  2. GoToTraining is the software that we will use to meet once a week for the discussion group.
  3. WhatsApp is the application that will provide an immediate connection at any time with your peers and with the exercise team. Install WhatsApp… Click here to join the SAF4ERU group

1. Register for the weekly discussion group

You are required to participate in the weekly discussion group. Each discussion group meeting lasts 30 minutes.

Use the links below to check the time in your location and to register for the group.

Attendance in the discussion group is mandatory. You are required to participate every Wednesday on these dates: 18, 25 April; 2, 9, 16 May 2018.

If you have a legitimate reason for not being able to attend the discussion group, you need to complete three tasks.

  1. Complete the legitimate absence request form.
  2. View the session recording once it is available (usually within 24-48 hours after the group meets).
  3. Complete the catch-up task for that week.

Everyone should register for the Dunant SAF4ERU group (even if you are unable to attend).

You only need to register once. You will then receive automatic notifications 1 week, 1 day, and 1 hour before each session. You can also join a different session, if needed.

If you are unable to attend the DUNANT group, we have now set up the RYERSON discussion group with Canadian Red Cross, for participants in the Americas and anyone else who is unable to join at the DUNANT group’s meeting time.

2. Create your account in Scholar

We strongly recommend that you watch the video tutorials. There are steps that are not intuitive and the best way to determine how to complete them is to see and hear the instructions.

Click here to start the registration in Scholar… This is the single most important step that you need to complete!

Video: Create your account in Scholar (2:14) Download video file (MP4, 19.7 MB)

Important:

  • When signing into Scholar, please verify that your device is not auto-capitalizing the first letter of your user name or password.
  • We recommend that you write down the Given Name, Surname, and Username for future reference. Note: Your Given Name and Surname are the ones that will appear on your certificate. Capitalize only the first letter of your first name and last name. 
  • You will need to recall both the E-mail you used to register and the Password you created every time you log into Scholar.
  • Click on Create Account only after you have ensured that you will be able to recall the E-mail, Username, and Password. (Be careful with capitalization as Scholar will not recognize your user information if you change or add capital letters.)

Once you have created your account in Scholar, you will need to sign in to create your profile.

This requires you to share information about yourself and post a short “Update” (like a blog post) to introduce yourself.

Video: How to create your profile in Scholar (3:07) Download video file (MP4, 25.5 MB)

3. Join the SAF4ERU Community in Scholar.

After you have created your account and profile in Scholar, you need to join the SAF4ERU Community.

If you joined the SAF4ERU Community when you created your profile in Scholar, follow the instructions in this video tutorial by clicking here to access the SAF4ERU Community.

Video: How to access the SAF4ERU Community in Scholar (1:27) Download video file (MP4, 13.4 MB)

Here is how to join the SAF4ERU Community if you did not join it when you first created your profile in Scholar.

Video: Join the SAF4ERU Community in Scholar (0:26) Download video file (MP4, 4 MB)

Tip: Use your web browser to create a bookmark for SAF4ERU. You will need to check the Community for Updates on a regular basis (usually once a day).

Once you have joined the Community, here is what you will see.

Once you have completed this final step, please note:

  • From this point on, everything you need will be found in the SAF4ERU Community.
  • You will receive e-mail from Scholar (via noreply@cgscholar.com) to notify you when new Updates and Comments are posted in the Community.
  • Only the discussion group (once a week) and the WhatsApp group take place outside of Scholar.
  • You may also access the SAF4ERU exercise folder. In this Dropbox folder, you will find all of the materials used in the exercise. This includes the tutorial videos if you need to download them to view them offline.

4. Confirm that you have completed onboarding by sending a message in our Whatsapp group

Once you have joined the WhatsApp group, send a message to confirm that you have completed onboarding!

Click here to join the SAF4ERU WhatsApp group, if you have not already done so.

Note: There are times where there may be a lot of messages from participants across different time zones. Some participants may find that they receive too much information via WhatsApp. If you choose to ignore or mute WhatsApp, you will then need to be very diligent about regularly checking the SAF4ERU Community in Scholar for Updates.

Still need help?

If you still require assistance, please contact the SAF4ERU support team by using the form below.

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